free environmental health and safety manual template

When employees are happy and safe at their workplace, it is a huge benefit for the company. Happy employees, continued company success and positive reviews then help in enhancing the company’s business. With the help of these templates, you can create excellent employee safety manual for your company. It will help save lot of time, energy and employee lives. Please upgrade your browser to improve your experience. If any employee has questions regarding these policies, please contact Environment, Health and Safety at 919-962-5507 or by using the contact form. The manual has been expertly developed by Safety Guru, Doug Wakefield. It contains most of the critical elements required for an effective safety system for virtually any size business. It is in Word format so you can cut, paste, personalise and modify as much as you want or need to. It must be modified to suit your specific site needs or relevant legislation in your jurisdiction. Please share them below Cancel reply Injury Hiding-How do you stop it. Craig Clancy Task Based vs Activity Based Safe Work Method Statements Safety And Tender Submissions Daniel Kirk It’s easy being wise after the event. Honey they get me! They get me at work. Drewie Downturn Doin’ Your Head In. James Parkinson People and Safety Safety Caring John Toomey Who is Responsible for This. Who Are Your People. Karl Cameron Abby Normal Safety The Right Thing Ken Roberts Safety Legislation Is Our Biggest Accident. HSE Trip Down Memory Lane Mark Taylor Build a Psychologically Safe Workplace by Taking Risks and Analysing Failures Enculturing Safety Max Geyer WHS Legislation is NOT about Safety it’s about Culture Due Diligence Is Not Just Ticking Boxes. Matt Thorne It was the SIA until someone wanted to swing from the Chandelier Common Sense is Remarkably Uncommon Peter Ribbe Is there “Common Sense” in safety. Who wants to be a safety professional. Feel free to ask us any questions for OSHA related matters.

• free environmental health and safety manual template, free environmental health and safety manual template software, free environmental health and safety manual template word document, free environmental health and safety manual templates, free environmental health and safety manual template pdf.

They save time, costs and even life. Safety precautions if implemented correctly can bring more business too. The Safety Manual Templates should follow some basic list. The list should cover general health and safety policies, hazard assessment controls, safe job procedures, safe work practices, company rules, preventive equipment, maintenance, communications, training and the like. It includes all kinds of safety measures for the employees, with specific responsibilities for the managers and employees, hazard management information, control measures and lot more. Download this template right away, customize it and get benefits. It lists the basic responsibilities to be undertaken by participants and the hosts, personal protective equipments required other safety equipments, general safety requirements, chemical safety, at the event safety, etc. It outlines the health and safety policies, company rules and guidelines and all other related information that will help you maintain personal safety at your workplace. Download this template right now! It gives the basic details of occupational health and safety program, preventive procedures, hazard prevention and management, etc. It is a very good employee safety manual template. Workplace safety is always the firm’s responsibility. There should be a committee that manages all the safety policies and works against abuse, workplace injuries, prevent bad incidents, etc. You may like Instruction Manual Templates. It shows how much the organization cares for its employees. All these help in maintaining a safe and happy work environment. It is important even for those who are organizing events, seminars, corporate meetings, etc. Safety manual is highly necessary in order to give assurance to your employees regarding their safety at the workplace or public events. You can use these templates to create your own company safety manual and improve company-employee relationship. You can also see Operation Manuals.

All signage viewable and printable via Acrobat Reader. Looking for something not listed. We’re happy to make it for you, no charge. Click and download however many you need for your business! Inspection frequency depends on the hazard level of the workplace; sites may need checks at every shift, daily, quarterly or annually. Document the inspection observations, identified hazards, and the corrective actions taken. Please tell us of any links you'd like us to add, or if you find a dead link. If you'd like to make a Just click the button. Please feel free to download to use at your discretion. Checklists must be kept for audit purposes. Please note that this is not a sample of the full manual. Check back again soon. The manual was comprehensive and fully suited our business need with only minimal edits. The system is designed to cover environmental aspects and health and safety risks that the facility can control and directly manage, and those that it does not directly control or manage but over which it can be expected to have an influence. National Research Council (US) Committee on Prudent Practices in the Laboratory. Prudent Practices in the Laboratory: Handling and Management of Chemical Hazards: Updated Version. Washington (DC): National Academies Press (US); 2011. Show details National Research Council (US) Committee on Prudent Practices in the Laboratory. Washington (DC): National Academies Press (US); 2011.More and more organizations attach the same importance to high standards in EHS management as they do to other key aspects of their activities. High standards demand a structured approach to the identification of hazards and the evaluation and control of work-related risks. A comprehensive legal framework already exists for laboratory EHS management. This framework requires organizations to manage their activities in order to anticipate and prevent circumstances that might result in occupational injury, ill health, or adverse environmental impact.

Although a custom safety manual is not free, please browse our site and gather any free information you need to build it yourself. Please reach out to us if you have difficulty with any downloads. We are happy to send them to you directly. You should record all safety meetings and keep in the employee’s file. They may be viewed and printed as is or they may be customized with your company’s name and address. If you’re looking for a safety manual template, a good place to start is with OSHA’s small business handbook. Assuming that you are committed to safe and healthful work practices, OSHA wants to work with you to prevent all losses. We believe that, when you make job safety and health a real part of your everyday operations, you will not lose in the long run. Investing in safety and health activity now will better enable you to avoid possible losses in the future. It is not a replacement for an IIPP or Safety Manual. The risk of heat-related illness becomes greater as the weather gets hotter and more humid. This situation is particularly serious when hot weather arrives suddenly early in the season, before workers have had a chance to adapt to warm weather. Nonetheless, under the OSH Act, employers have a duty to protect workers from recognized serious hazards in the workplace, including heat-related hazards. This guide helps employers and worksite supervisors prepare and implement hot weather plans. It explains how to use the heat index to determine when extra precautions are needed at a worksite to protect workers from environmental contributions to heat-related illness. Workers performing strenuous activity, workers using heavy or non-breathable protective clothing, and workers who are new to an outdoor job need additional precautions beyond those warranted by heat index alone. This is not a complete system. We encourage employers to copy, expand, modify and change the sample as necessary to accomplish this.

It should be developed in communication with laboratory personnel to ensure that all major concerns are adequately addressed. The EHS policy should state intent to prevent or mitigate both human and economic losses arising from accidents, adverse occupational exposures, and environmental events; build EHS considerations into all phases of the operations, including laboratory discovery and development environments; achieve and maintain compliance with laws and regulations; and continually improve EHS performance. The EHS policy and policy statement should be reviewed, revalidated, and where necessary, revised by top management as often as necessary. It should be communicated and made readily accessible to all employees and made available to relevant interested parties, as appropriate. 2.A.2. Management Commitment Management commitment to EHS performance is widely recognized as one of the elements most critical to EHS program success and to the development of a strong culture of safety within an organization. Therefore, the management system document establishes management commitment with a formal statement of intent, which defines examples of how performance goals are supported. Examples of how this commitment is supported include the following: Establish methods to use energy more efficiently, reduce waste, and prevent accidents. Comply with laws, regulations, and organizational requirements applicable to their operations. Improve EHS performance continually. Conduct periodic assessments to verify and validate EHS performance. 2.A.3. Planning Planning is an integral part of all elements of the management system and to be effective involves the design and development of suitable processes and organizational structure to manage EHS aspects and their associated risk control systems proportionately to the needs, hazards, and risks of the organization. Planning is equally important to deal with health risks that might only become apparent after a long latency period.

This chapter seeks to improve the EHS performance of organizations by providing guidance on EHS to integrate EHS management with other aspects of the organization. Many features of effective EHS management are identical to management practices advocated by proponents of quality assurance and business excellence. The guidelines presented here are based on general principles of good management and are designed to integrate EHS management within an overall management system. 1 By establishing an EHS management system, EHS risks are controlled in a systematic proactive manner. Within many organizations, some elements of EHS management are already in place, such as policy and risk assessment records, but other aspects need to be developed. It is important that all the elements described here are incorporated into the EHS management system. The manner and extent to which individual elements are applied, however, depend on factors such as the size of the organization, the nature of its activities, the hazards, and the conditions in which it operates. An initial status review should be carried out in all organizations that do not have an established EHS management system. This initial status review will provide information on the scope, adequacy, and implementation of the current management system. Where no formal management system exists, or if the organization is newly established, the initial status review should indicate where the organization stands with respect to managing risks. Figure 2.1 illustrates the major elements of an EHS management system. FIGURE 2.1 Overview of environmental health and safety management system. 2.A.1. Environmental Health and Safety Policy Top management should set in place procedures to define, document, and endorse a formal EHS policy for an organization. The policy should clearly outline the roles and expectations for the organization, faculty, EHS personnel, and individual employees or students.

1 ) should be scheduled and should reflect the nature of the organization's hazards and risks. To maximize benefits, competent persons independent of the area or activity should conduct the audits. The use of external, impartial auditors should be considered to assist in evaluation of the EHS management system. When performing these reviews, it is important that the organization have a plan for following up on the results of the audit to ensure that problems are addressed and that recognition is given where it is deserved. The concept of change management in the laboratory environment varies markedly from methods typically prescribed, for example, in manufacturing operations. By its very nature, the business of conducting experiments is constantly changing. As such, a number of standard practices are used to identify appropriate handling practices, containment methods, and required procedures for conducting laboratory work in a safe manner. Several examples of these practices include identification of molecules as particularly hazardous substances (PHSs), 2 which specifies certain handling and containment requirements and the use of personal protective equipment (PPE); approval and training for new radioisotope users; completion of biosafety risk assessments for the use of infectious agents; and Material Safety Data Sheet (MSDS) review of chemicals being used. 2.A.6. Management Review of EHS Management System Top management should review the organization's EHS management system at regular intervals to ensure its continuing suitability, adequacy, and effectiveness. This review includes assessing opportunities for improvement and the need for changes in the management system, including the EHS policy and objectives. The results of the management review should be documented.

Among other information, a management review should include the following: results of EHS management system audits, results from any external audits, communications from interested parties, extent to which objectives have been met, status of corrective and preventive actions, follow-up actions from previous management reviews, and recommendations for improvement based on changing circumstances. The outputs from management review should include any decisions and actions related to possible change to EHS policy, objectives, and other elements of the management system, consistent with the commitment to continual improvement. The management system review ensures a regular process that evaluates the EHS management system in order to identify deficiencies and modify them. Systemic gaps, evidence that targets are not being met, or compliance issues that are discovered during compliance or risk assessments indicate a possible need for revision to the management system or its implementation. 2.A.7. Example Management System: Department of Energy Integrated Safety Management System One example of a common EHS management system is that used by the Department of Energy (DOE). The agency's Integrated Safety Management (ISM) system, adopted in 1996, is used at all DOE facilities, and has been used as a model for other agencies and institutions. The system consists of six guiding principles and five core management safety functions. The principles and functions in DOE Policy DOE P 450.4 ( DOE, 1994 ), outlined below, require planning, identification of hazards and controls before work begins, and for work to be performed within these defined and planned methods. Principles: Line management responsibility for safety. Line management is directly responsible for the protection of the public, the workers, and the environment.

It also establishes objectives that define the criteria for judging success or failure of the management system. Objectives are identified on the basis of either the results of the initial status review, subsequent periodic reviews, or other available data. Various sources of information are used to identify applicable EHS aspects and to assess the risk associated with each. Once applicable EHS aspects are identified, a risk-based evaluation is performed to determine the potential impact and adequacy of existing control measures. If additional controls or corrective actions are needed to reduce risks to acceptable levels, they are integrated into business planning. Categorizing each item in this manner allows gaps that are identified to be prioritized and incorporated, based on level of importance and available resources. Care should be taken when developing and disseminating new controls and corrective actions. If requirements are perceived by laboratory personnel as unnecessarily onerous, there is potential for lower compliance within the organization and a loss of credibility on the part of EHS personnel. While understanding that some individuals will never be convinced of the need for new controls, it is important to provide clear, supported justifications for changes to existing protocols to encourage adoption of the new policies and procedures. 2.A.4. Implementation The design of management arrangements should reflect the organization's business needs and the nature of their risks. However, there should be appropriate activity across all elements of the model (policy; planning; implementation; performance measurement, audits, and change management; and management review). All contractor personnel should be required to comply with the sponsoring organization's safety policies and plans.

Though it is the responsibility of each individual researcher to ensure that work is performed in a prudent and safe manner, achieving a safe laboratory environment is a cooperative endeavor between management, EHS personnel, and laboratory personnel. Regulations, policies, and plans will never cover every contingency, and it is important for these different groups to communicate with each other to ensure that new situations can be handled appropriately. One way to ensure that the needs of all groups are being met is by creating safety committees consisting of representatives from each part of an organization. In this forum, safety concerns can be raised, information can be distributed to affected parties, and a rough sense of the efficacy of policies and programs can be gained. 2.A.5. Performance Measurement and Change Management The primary purpose of measuring EHS performance is to judge the implementation and effectiveness of the processes established for controlling risk. Performance measurement provides information on the progress and current status of the arrangements (strategies, processes, and activities) used by an organization to control risks to EHS. Measurement information includes data to judge the management system by gathering information on how the system operates in practice, identifying areas where corrective action is necessary, and providing a basis for continual improvement. All of the components of the EHS management system should be adequately inspected, evaluated, maintained, and monitored to ensure continued effective operation. Risk assessment and risk control should be reviewed in the light of modifications or technological developments. Results of evaluation activities are used as part of the planning process and management review, to improve performance and correct deficiencies over time. Periodic audits that enable a deeper and more critical appraisal of all of the elements of the EHS management system (see Figure 2.

As a complement to line management, the Department's Office of Environment, Safety, and Health provides safety policy, enforcement, and independent oversight functions. Clear roles and responsibilities. Clear and unambiguous lines of authority and responsibility for ensuring safety shall be established and maintained at all organizational levels within the Department and its contractors. Competence commensurate with responsibilities. Personnel shall possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities. Balanced priorities. Resources shall be effectively allocated to address safety, programmatic, and operational considerations. Protecting the public, the workers, and the environment shall be a priority whenever activities are planned and performed. Identification of safety standards and requirements. Before work is performed, the associated hazards shall be evaluated and an agreed-upon set of safety standards and requirements shall be established which, if properly implemented, will provide adequate assurance that the public, the workers, and the environment are protected from adverse consequences. Hazard controls tailored to work being performed. Administrative and engineering controls to prevent and mitigate hazards shall be tailored to the work being performed and associated hazards. Operations authorization. The conditions and requirements to be satisfied for operations to be initiated and conducted shall be clearly established and agreed upon. Functions: Define the scope of work. Missions are translated into work, expectations are set, tasks are identified and prioritized, and resources are allocated. Analyze the hazards. Hazards associated with the work are identified, analyzed, and categorized. Develop and implement hazard controls. Perform work within controls. Readiness is confirmed and work is performed safely. Provide feedback and continuous improvement.

Feedback information on the adequacy of controls is gathered, opportunities for improving the definition and planning of work are identified and implemented, line and independent oversight is conducted, and, if necessary, regulatory enforcement actions occur. In addition, in 2006, and in recognition of a gap within the management system, DOE identified four supplemental safety culture elements. These, as described in DOE Manual DOE M 450.4-1 ( DOE, 2006 ), are as follows: Individual attitude and responsibility for safety. Every individual accepts responsibility for safe mission performance. Individuals demonstrate a questioning attitude by challenging assumptions, investigating anomalies, and considering potential adverse consequences of planned actions. All employees are mindful of work conditions that may impact safety, and assist each other in preventing unsafe acts or behaviors. Operational excellence. Organizations achieve sustained, high levels of operational performance, encompassing all DOE and contractor activities to meet mission, safety, productivity, quality, environmental, and other objectives. High reliability is achieved through a focus on operations, conservative decision making, open communications, deference to expertise, and systematic approaches to eliminate or mitigate error-likely situations. Oversight for performance assurance. Competent, robust, periodic, and independent oversight is an essential source of feedback that verifies expectations are being met and identifies opportunities for improvement. Performance assurance activities verify whether standards and requirements are being met. Performance assurance through conscious, directed, independent previews at all levels brings fresh insights and observations to be considered for safety and performance improvement. Organizational learning for performance improvement.

The organization demonstrates excellence in performance monitoring, problem analysis, solution planning, and solution implementation. The organization encourages openness and trust, and cultivates a continuous learning environment. More information about the DOE ISM system can be found at www.directives.doe.gov. The DOE ISM system is only one example of an EHS management system, and many others exist. It is important that each organization develop a management system to meet the needs of the organization. Small organizations or those that do not handle particularly hazardous materials should not be tempted to “over-engineer” the system. If the burden of organizational oversight and management of the ESH program is not appropriately tied to the organizational risk, then the safety program may lose credibility in the eyes of the people it supports. 2.B. CHEMICAL HYGIENE PLAN The foundation of all management system approaches is the identification of EHS concerns, which if not adequately controlled, can result in employee injury or illness, adverse effects on the environment, and regulatory action. This standard was created to minimize employee exposure to hazardous chemicals in the laboratory and sets forth guidelines for employers and trained laboratory personnel engaged in the use of hazardous chemicals. 3 The OSHA Laboratory Standard defines a Chemical Hygiene Plan (CHP) as “a written program developed and implemented by the employer which sets forth procedures, equipment, personal protective equipment and work practices that are capable of protecting employees from the health hazards presented by hazardous chemicals used in that particular workplace.” “Where hazardous chemicals as defined by this standard are used in the workplace, the employer shall develop and carry out the provisions of a written Chemical Hygiene Plan.

” The CHP is the foundation of the laboratory safety program and should be reviewed and updated, as needed, on an annual basis to reflect changes in policies and personnel. A CHP that is facility specific can assist in promoting a culture of safety to protect employees from exposure to hazardous materials. Topics included in a CHP are individual responsibilities for chemical hygiene within the organization (see Boxes 2.1, 2.2, and 2.3 ), emergency preparedness and facility security issues, personal apparel and PPE, chemical management, laboratory housekeeping, standard operating procedures, emergency action plan (EAP) for accidents and spills, safety equipment, chemical waste policies, required training, safety rules and regulations, facility design and laboratory ventilation, medical and environmental monitoring, compressed gas safety, laboratory equipment, biological safety, and radiation safety. BOX 2.1 Chemical Hygiene Responsibilities in a Typical Academic Institution. The duties of the CHO vary widely from one institution to another but may include the following: Establish, maintain, and revise the Chemical Hygiene Plan (CHP). BOX 2.2 Chemical Hygiene Responsibilities in a Typical Industry Research Facility. Qualified by training or experience to provide technical guidance in the development and implementation of the provisions of the Laboratory Standard. Oversees implementation and (more.) BOX 2.3 Chemical Hygiene Responsibilities in a Typical Governmental Laboratory. Is given authority by the Director of Safety Services Division to provide technical guidance in the development and implementation of the provisions of the Chemical Hygiene Plan (CHP). (more.) Determining what belongs in the CHP for a given laboratory should be the result of conversations between the Chemical Hygiene Officer (CHO), the director of the laboratory, and laboratory personnel.

The laboratory director and the individuals performing the research are responsible for following safe practices, and they are the people most familiar with the work being performed. However, they are less likely to be familiar with all relevant regulations, standards, and codes than the CHO, and they may benefit from assistance in identification and assessment of hazards within the laboratory. Thus there must be communication across the groups to ensure that the CHP is complete and that it contains no irrelevant information (e.g., information on biological safety in a laboratory that only works with inorganic materials). 2.C. SAFETY RULES AND POLICIES Safety rules and regulations are created to protect laboratory personnel from unsafe work practices and exposure to hazardous materials. Consistently following and enforcing the safety rules in order to create a safe and healthful laboratory environment in which to work will help encourage a culture of safety within the workplace. What follows is a description of laboratory safety rules, but these will not cover every contingency. Part of the culture of safety is communication and discussion about safety hazards within the laboratory, so that new concerns can be addressed as quickly as possible. 2.C.1. General Safety Rules Below are some basic guidelines for maintaining a safe laboratory environment. To ensure that help is available if needed, do not work alone if using hazardous materials or performing hazardous procedures. To ensure that help is available in case of emergencies, laboratory personnel should not deviate from the assigned work schedule without prior authorization from the laboratory supervisor. Do not perform unauthorized experiments. Plan appropriate protective procedures and the positioning of all equipment before beginning any operation. Follow the appropriate standard operating procedures at all times in the laboratory. Always read the MSDS and the label before using a chemical in the laboratory.